Court System

RFID in the Court System

The Objective: District Court needs to track and account for all fixed assets within courthouse and administrative buildings twice per year and reconcile the results to logical records.

The Process: The District Court System for a state on the East Coast of the United States has to physically account for selected fixed assets that are deemed critical the system, such as laptop computers, on a semiannual basis. This is accomplished using Court personnel working overtime using handheld bar code scanners.

The Problem: The Court system utilized bar coded labels that were affixed to each asset and scanned each tag using a handheld reader. The Court system is comprised of many buildings, some very large in size and mostly scattered geographically about the state. The count process was very labor-intensive as well as error-prone. The reconciliation results at the conclusion of an inventory would consistently fall below acceptable audit levels. The Court wanted to implement a RFID-based system but the system had to seamlessly integrate with their existing legacy software without making any code changes.

The Solution: Lockwood provided the Court with its QuickTrac product line, which serves as seamless RFID middleware to legacy systems and integrates using a point and click wizard. Lockwood provided a variety of RFID tag types to align with the multitude of asset classes being tracked by the Court. Lockwood also provided portable RFID readers running Lockwood RFID Collector software. Using the portable readers and Lockwood’s software, Court personnel were able to count physical assets very quickly, and reconcile results on a real time basis with their existing legacy software. Using the mobile reader, counters would enter a building, scan a room number, then proceed to walk through the room detecting tags without line of sight. The mobile device would automatically compare the tag detections to the back end database of the legacy system and display the results on the screen, allowing the counter to resolve discrepancies as they were encountered. The process was reduced from weeks to days and the reconciliation results meet audit guidelines.

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